QuickBooks Shows Paid Tax as Overdue – How to Fix This

QuickBooks shows paid tax as overdue? Fix payroll tax problems quickly. Call +1-866-513-4656 for QuickBooks support.

When QuickBooks marks your paid tax as “overdue,” it can cause unnecessary panic and disrupt payroll accuracy. Many business owners face this QuickBooks tax problem even after confirming that the payment cleared with their bank or tax agency.

Fix QuickBooks tax payment showing overdue even after paid. Resolve QuickBooks payroll issue fast. Call +1-866-513-4656 for expert help.

If your QuickBooks Desktop or QuickBooks Online account incorrectly flags a paid payroll tax as overdue, this guide will walk you through the causes and step-by-step solutions to fix it. For instant assistance from certified QuickBooks experts, you can also call QuickBooks Support at +1-866-513-4656.

Why QuickBooks Shows Paid Tax as Overdue

Several technical or setup-related reasons can cause this payroll issue. Understanding the root cause will help you choose the right fix.

1. Incorrect Tax Payment Record

If you recorded your tax payment manually instead of through the Payroll Center, QuickBooks may not auto-link it to the scheduled liability. This mismatch triggers the overdue status.

2. Outdated Payroll Tax Table

An expired or outdated payroll tax table can make QuickBooks calculate liabilities incorrectly, even when the payment has been made.

3. Payroll Schedule Misalignment

Sometimes, the payroll schedule isn’t synced with the correct period, leading QuickBooks to think the payment was missed or late.

4. Corrupted Company File Data

Corrupted data within the company file or Payroll Center can cause QuickBooks to misread transaction statuses.

5. Bank Account Not Reconciled

If the tax payment hasn’t cleared or synced properly with your bank feed, QuickBooks may still display it as unpaid.

Step-by-Step Solutions to Fix Paid Tax Showing Overdue

Follow these methods to resolve the QuickBooks payroll tax problem.

Solution 1: Verify Payment Record in Payroll Center (QuickBooks Desktop)

1. Open QuickBooks Desktop.

2. Go to Employees > Payroll Center.

3. Click the Pay Liabilities tab.

4. Locate the tax item marked as Overdue.

5. Check if the payment appears under the Payments History section.

   • If not, click Related Payment Activities > Create Custom Payment.

   • Record the correct payment details and date.

6. Return to the Payroll Center and confirm the tax no longer appears overdue.

Solution 2: Update Payroll Tax Table

1. Navigate to Employees > Get Payroll Updates.

2. Check Download Entire Update.

3. Click Update to ensure you have the latest tax rates.

4. Once complete, restart QuickBooks and recheck your liabilities.

Solution 3: Sync or Adjust Payroll Schedule

1. Go to Employees > Payroll Center > Pay Employees.

2. Verify your payroll schedule matches actual pay periods.

3. If necessary, edit by choosing Payroll Schedules > Edit Schedule.

4. After saving, return to the liability list to confirm alignment.

Solution 4: Recreate the Tax Payment Record Manually (QuickBooks Online)

1. Open QuickBooks Online.

2. Click Taxes > Payroll Tax > Payments.

3. Select the tax payment showing overdue.

4. Click Mark as Paid and enter your payment details.

5. Save and refresh the page — the overdue alert should clear.

Solution 5: Reconcile and Verify Bank Transactions

1. Go to Banking > Reconcile.

2. Compare the payroll tax payment in QuickBooks with your bank statement.

3. If the transaction is missing, import or manually add it.

4. Mark it as cleared and save.

   
   

Prevention Tips to Avoid Future Tax Overdue Issues

Always make payroll tax payments directly through QuickBooks Payroll Center.Regularly update your payroll tax table and QuickBooks software.Reconcile bank transactions monthly to match actual payments.Avoid editing or deleting historical tax transactions.Backup your company files frequently to prevent data corruption.

When to Contact QuickBooks Payroll Support

If you’ve followed these steps and the tax still shows as overdue, the issue may involve hidden data discrepancies or system sync failures. Contact QuickBooks Payroll Support at +1-866-513-4656 for professional assistance. Our experts can remotely diagnose and fix the problem so your books align with your actual tax payments.

Frequently Asked Questions 

1. Why does QuickBooks show my tax as overdue even after paying?

This usually happens when QuickBooks doesn’t link your payment correctly to the scheduled liability or if your tax table is outdated.

2. Can I delete the overdue entry from QuickBooks?

You shouldn’t delete it. Instead, verify and link the correct payment to avoid data inconsistencies in payroll reports.

3. Will this overdue issue affect my payroll filings?

Yes. If unresolved, it can cause incorrect tax forms or duplicate filings, so it’s important to correct it before your next payroll run.

4. Is this issue more common in QuickBooks Desktop or Online?

Both versions can encounter it, but it’s more frequent in Desktop when manual adjustments or mismatched data occur.

5. How do I prevent QuickBooks from showing paid taxes as overdue again?

Schedule payments directly inside QuickBooks, keep your system updated, and reconcile monthly to maintain accuracy.

If your QuickBooks keeps showing a paid tax as overdue, don’t waste valuable time troubleshooting alone. Reach out to our payroll specialists for quick resolution at +1-866-513-4656. We’re available around the clock to ensure your payroll and taxes stay accurate and compliant.